The Family Education and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are as follows:
1. The right to inspect and review the student’s education records within 45 days of the day RRC receives a request for access. Students should submit, to the vice president for administration, a written request that identifies the record(s) they wish to inspect. The vice president for administration will arrange for access and notify the student of the time and place where the records may be inspected. RRC is not required to provide copies of records unless, for reasons such as great distance, it is impossible for students to review the records. RRC may charge a fee for copies.
2. The right to request the amendment of the student’s education record that the student believes is inaccurate or misleading. Students should write to the vice president for administration indicating which RRC official is responsible for the record, clearly identifying the part of the record they want changed and specifying why it is inaccurate or misleading. If RRC decides not to amend the record as requested by the student, RRC will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. If, after the hearing, RRC decides not to amend the record, the student has the right to place a statement with the record, setting forth his or her view about the contested information.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by RRC in an administrative, supervisory, academic or support staff position; a person or company with whom RRC has contracted (such as an attorney, auditor or collection agency); a person serving on the board of governors; or someone assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, RRC discloses education records without consent to officials of another school in which a student seeks or intends to enroll. Other exceptions include the following: specified officials for audit or evaluation purposes; appropriate parties in connection with financial aid to a student; organizations conducting certain studies for or on behalf of the school; accrediting organizations; individuals complying with a judicial order or a lawfully issued subpoena; appropriate officials in cases of health or safety emergencies; and state and local authorities pursuant to specific state law.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by RRC to comply with the requirements of FERPA.
The following is the name and address of the office that administers FERPA:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W. Washington, DC 20202-4605
RRC may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, dates of attendance, and photograph and other biographical information. However, RRC will inform students about directory information and allow students approximately two weeks at the beginning of each academic year to opt out of disclosure of such information. Students who opt out will not be included on the list of RRC students.