Policies for Research Access, Handling and Use | Reconstructionist Rabbinical College

Policies for Research Access, Handling and Use

General Regulations

•    No eating, drinking or smoking is permitted in the Archives or while using archival materials. 

•    Talking on cell phones is not permitted in the Archives.

•    The archivist may ask researchers to store the following personal items in a designated area inside the Archives before allowing access to archival materials: coats, briefcases, backpacks, laptop sleeves, hard or soft cases for electronic devices, books, notebooks, etc. 

•    The archivist or another staff member will remain in the presence of researchers at all times. 

•    Materials must remain in the Archives at all times unless the archivist grants permission to remove them. 

•    Researchers may take notes in pencil on loose-leaf paper only. The use of ink is prohibited. 

•    Materials must be handled with great care. They must not be marked, cut, torn, folded, soiled, or damaged in any way. Materials must always be placed flat on a cleared space on the table. Do not mishandle materials in a way that might cause damage. Researchers may be asked to wear gloves.

•    Researchers are allowed access to a maximum of two boxes at a time. The archivist will pull boxes from the stacks and note which boxes are used.

•    Use only one folder at a time from one box, noting where the folder was located so it can be replaced properly. Keep records in order within folders, and folders in order within boxes.

•    Wireless internet connectivity is available. Please ask the archivist for assistance in connecting.

 

Research Requests and Archives Access

•    The Archives are accessible to researchers by advance appointment only. 

•    Researchers wishing to visit the Archives must complete a Research Request and Agreement form and submit it to the archivist via email or by postal mail. The archivist will review the request, and if approved, contact the researcher to schedule an appointment.

•    The Archives may limit access to some items due to fragility, special format issues, sensitivity, restrictions or confidentiality. 

 

Duplication Requests

•    Researchers requesting duplication (aka: reproduction) of archival materials must complete a Duplication Request Form and submit it to the archivist, either in person, via email or by postal mail. 

•    The archivist will determine duplication allowances based on an item’s fragility, size, value, copyright, and donor regulations and agreements. The Archives reserves the right to refuse to fulfill extremely large or unmanageable duplication orders, or requests to duplicate fragile/deteriorating items, or items in a format that makes duplication especially difficult or potentially detrimental to the item.

•    The archivist will determine the length of time required to complete requests on an individual basis. 

•    Researchers may not copy archival materials using their own cameras or other equipment when conducting research in the Archives.

•    Duplicated materials may not be re-used, shared with or transferred to any other person, entity or institution without the written permission of the Archives.

•    Please refer to the Duplication and Research Price List for more information.

 

Restricted Materials

•    The Archives cannot permit access to restricted materials without written permission from the person or agency that has imposed the restriction(s). The archivist may be able to assist researchers who want to seek permission from the appropriate person or agency.

•    Researchers are responsible for contacting the appropriate person or agency to seek advance permission for access to restricted materials. Researchers must include the archivist in that communication. 

 

Proper Citation

•    Any publication that uses materials derived from research done in the Archives will acknowledge the institution as follows: The Eisenstein Reconstructionist Archives. 

•    When necessary, the archivist can assist researchers in composing citations that are more detailed.   

 

Copyright Information

•    Permission to access or duplicate materials in the Eisenstein Reconstructionist Archives does not constitute a copyright license for those materials. 

•    According to the copyright law of the United States (Title 17, United States Code), one of the conditions of duplicated materials is that they are not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a duplicated item for purposes in excess of “fair use,” that user may be liable for copyright infringement.

•    It is the researcher’s responsibility to obtain copyright clearance to publish, or otherwise reproduce or distribute, archival material(s) when the Archives does not hold a copyright. The researcher agrees to accept full responsibility for complying with laws enacted to protect copyright and privacy rights.